How to Fill Out USPS Form 1583 Step by Step

If you are opening a virtual mailbox or using a mail forwarding provider, you will likely need to complete USPS Form 1583. This guide explains how to correctly fill out the form to avoid rejection by your mailbox provider.

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Step 1 Download the Official Form

Use the version provided by your CMRA when available. If not provided, download the official version from the USPS website. Search for Form 1583 and confirm the revision date before completing it.

Step 2 Sections 1 and 2 Mailbox Provider Information

If these sections are pre filled by your provider, do not modify them. If blank, enter the exact legal name and address of your mailbox provider. The information must match your mailbox agreement.

Step 3 Sections 3 and 4 Personal Information

• Select Residential or Personal Use if applicable
• Enter your full legal name
• Enter your phone and email
• Your home address must match your address verification document exactly

Step 4 Section 8 Government Photo Identification

Provide one valid government issued photo ID such as a passport or driver license. Include the ID number, issuing authority, and expiration date. The ID must not be expired.

Step 5 Section 9 Address Verification

Provide a second document that verifies your residential address. Examples include vehicle registration, insurance document, lease agreement, or voter card. This document cannot be the same one used in Section 8.

Step 6 Section 13 Signature and Date

• Sign your full legal name
• Use MM/DD/YYYY format
• Do not leave the signature field blank

After Completing the Form

1. Save the completed form as a PDF
2. Take clear photos of your Photo ID and Address ID
3. Upload securely for online notarization
4. Receive your notarized Form 1583 by email