Notarize a Corporate Resolution Online for $20

You can notarize an eligible corporate resolution online when the receiving bank, agency, or business accepts remote online notarization and an electronic document. Notary20 offers eligible online notarization for $20 per document. Before you start, confirm who must sign and what notarial certificate the recipient requires.

What Is a Corporate Resolution?

A corporate resolution records a decision made through a corporation's applicable approval process. It may authorize opening a bank account, appointing an authorized signer, entering a contract, borrowing money, or completing another business transaction. The wording and approval process depend on the company's governing documents and applicable law.

A bank may request its own resolution form or a secretary's certification. Use the required form and keep the corporation's exact legal name consistent throughout. An LLC may need a member or manager resolution instead; ask the recipient which document is required.

Does Every Corporate Resolution Need Notarization?

No. The requirement depends on the transaction, applicable rules, and recipient instructions. A resolution, a certified copy, and a sworn secretary's certificate are different documents. Ask whether the recipient wants a notarized signature, a certification by an officer, or another form of evidence.

• Confirm whether notarization is required at all.
• Confirm whether remote online notarization and an electronically signed PDF are accepted.
• Ask whether the recipient requires a wet-ink original, witnesses, or a specific certificate.
• For overseas use, ask about separate authentication, apostille, translation, or legalization requirements.

Who Signs the Corporate Resolution?

Follow the document, company approval process, and recipient instructions. Depending on the form, an authorized officer, corporate secretary, director, or other designated representative may sign. Do not assume every director must appear before a notary, or that one officer's signature replaces required board approval.

Acknowledgment or Jurat: Which Is Required?

An acknowledgment records that the identified signer acknowledges the signature as voluntary and, when applicable, acknowledges authority to sign in a representative capacity. A jurat or sworn verification involves an oath or affirmation about the statements and signing as required for that act.

A resolution and a sworn officer's certification can require different acts. Follow the supplied certificate or obtain instructions from the recipient or legal adviser. Do not choose an acknowledgment solely because the document is called a resolution, and do not replace required sworn wording just to simplify the process.

What to Prepare Before Online Notarization

• The complete, readable document, including attachments referred to in it.
• Your name, corporate title, company legal name, and required dates.
• Acceptable, generally unexpired government-issued photo ID and any required identity-proofing information.
• Recipient instructions and the required notarial certificate.
• A camera, microphone, and stable connection for the required remote appearance.
• Any company-authority documents requested for the transaction.

Complete the substantive fields before the session and leave the notary's certificate, signature, and seal areas for the notary. Follow instructions about when to sign. An acknowledgment may concern a previously made signature; a jurat requires signing and the oath or affirmation as applicable to that act.

How to Notarize a Corporate Resolution Online

1. Check acceptance. Ask the recipient whether it accepts your document through remote online notarization.
2. Confirm the signer and act. Check corporate authority, signature requirements, and certificate wording.
3. Submit the document for review. Provide the complete document and requested identification through the designated submission process.
4. Complete the required appearance and verification. Follow identity-proofing and live audio-video instructions. A document upload alone does not complete the notarial act.
5. Sign or acknowledge as instructed. Take an oath or affirmation when required. The notary completes the certificate.
6. Receive and check the PDF. Review names, dates, document completeness, and the completed certificate before sending it to the recipient.

Virginia law describes audio-video identification for electronic notarization and requires the electronic certificate to indicate whether the act was performed in person or by remote online notarization. See Virginia Code & 47.1-2. Uploading a signed document and an ID does not substitute for the required appearance.

How Much Does It Cost?

Notary20 advertises a flat $20 per document for eligible online notarization. Confirm eligibility and the arrangements for multiple signers, multiple documents, or special recipient requirements before paying. Drafting, corporate approval, apostilles, and recipient acceptance are separate matters.

For a broader comparison, read the Online Notary Cost Guide.

Common Mistakes to Avoid

• Using a shortened company name that does not match the required form.
• Signing with an incorrect title or without the required company authority.
• Leaving substantive fields blank or omitting referenced attachments.
• Confusing corporate adoption of the resolution with notarization of a signature.
• Assuming a bank accepts every remote notarization or a printed electronic PDF.
• Signing a sworn certification before receiving the notary's instructions.

Frequently Asked Questions

Can I notarize a corporate resolution from home?

Eligible documents may be notarized remotely if the required identity verification and appearance can be completed and the recipient accepts the resulting electronic document.

Does the notary approve the company's decision?

No. The notary performs the specified notarial act. Corporate approval and the resolution's legal effect depend on separate requirements.

Can several officers sign?

Follow the form's signature instructions. Confirm which signatures need notarization and how each required signer will appear before booking or paying.

Can I use a corporate resolution for an LLC?

Ask the recipient whether it needs an LLC member or manager resolution. Use wording appropriate to your entity and governing documents.

Will my bank accept the notarized PDF?

Ask the bank directly before starting. Its transaction requirements control whether it will accept a remote notarization and an electronic PDF.

Start Your Online Notarization

Ready to have an eligible corporate resolution reviewed? Submit the complete document and requested identification to Notary20. Confirm acceptance, signer requirements, and the required remote appearance before proceeding.

This guide provides general information. For drafting, corporate-authority, or transaction-specific questions, consult the recipient or a qualified legal adviser.